Senior Executive Assistant - C-Level Support

REKHA R Senior Executive Assistant Bengaluru City, Karnataka [контакт скрыт] PROFESSIONAL SUMMARY Dedicated Senior Executive Assistant with extensive experience supporting C-level executives and senior leadership. Skilled in complex calendar management, domestic and international travel coordination, leadership meetings, event planning, and administrative operations. Brings strong communication, organizational, and multitasking skills, with meticulous attention to detail and discretion in handling sensitive information. CORE SKILLS Executive Support Calendar Management Travel Coordination Event Planning Vendor Management Budget Management Presentation Delivery Team Leadership Administrative Operations Microsoft Office Suite CRM Software Expense Reporting Communication Time Management Project Coordination Stakeholder Coordination PROFESSIONAL EXPERIENCE Executive Assistant Nielsen Media India Apr 2026 - Present Manage executive calendars, schedule meetings and appointments, and coordinate changes to daily schedules. Coordinate business travel arrangements and itineraries. Liaise with teams to communicate employee notifications and internal updates. Record and circulate minutes of meetings (MoMs), capturing key discussions and action items. Provide day-to-day executive assistance and administrative support, including correspondence, documentation, and team coordination. Executive Assistant Zitro India Technologies Pvt Ltd Bangalore Feb 2024 - Jun 2025 Managed incoming calls, emails, and correspondence, prioritizing messages for senior management. Documented internal and client meetings and provided executives with relevant business updates. Coordinated conferences and monthly meetings, ensuring smooth execution. Developed and maintained spreadsheets and databases to track invoices and payments. Managed travel expenses and reimbursements for executive and senior management teams. Coordinated residential property operations and preparations for client arrivals. Handled ad hoc projects, event coordination, and visitor assistance. Senior Executive Assistant Progress Software Development Pvt Ltd Bangalore Mar 2021 - Nov 2023 Managed calendars for EVP, GM, and VPs, coordinating meetings across EST, PST, CST, GMT+1, and GMT+2 time zones. Coordinated leadership meetings and virtual conferences, prepared discussion points and minutes, and followed up on action items. Managed domestic and international travel, including ticketing, visas, forex, and accommodation. Processed executive travel, medical, and tax-benefit expenses. Oversaw departmental administration, organizational charts, offsite events, and annual leadership meeting schedules. Administered departmental SharePoint resources and used Asana for task management. Senior Executive Assistant Arvind Internet Ltd, division of Arvind Ltd Bangalore May 2015 - Sep 2020 Provided executive support to CXOs and managed VP calendars, meetings, and organizational charts. Coordinated leadership meetings and virtual conferences, prepared discussion points and minutes, and tracked action items. Arranged travel, visas, accommodation, and transportation. Processed travel, medical, and tax-benefit expenses. Handled departmental administrative activities and organized offsite events. Senior Executive Assistant Flipkart Internet Ltd Bangalore Jun 2014 - May 2015 Provided administrative support to the Vice President of IT Infrastructure and collaborated with departmental Directors. Used HRMS for HR-related tasks and generated MIS reports to support decision-making. Coordinated leadership meetings and travel arrangements. Senior Executive Assistant Honeywell Technology Solutions Lab Bangalore Sep 2013 - Jun 2014 Supported the Global VP and 12 Directors, managing complex calendars, global meetings, and organizational charts. Prepared leadership meeting agendas, discussion points, and minutes, and tracked open action items. Coordinated senior management visits and interactions with international counterparts. Managed travel logistics, visas, accommodation, and reconciliation of travel, medical, and tax expenses. Used SAP and coordinated visitor arrangements and cross-departmental activities. Senior Executive Assistant Intel Technology India Pvt. Ltd. Bangalore Oct 2011 - Sep 2013 Provided secretarial support to three Program Managers, managing calendars, correspondence, documentation, and filing. Tracked meeting action items and coordinated with departments on behalf of management. Handled client interactions, office administration, seminars, and conferences. Managed domestic and international travel, itineraries, visas, and expense reporting. Maintained client and employee databases and prepared MIS reports and presentations. Managed purchase order requests and invoice tracking while maintaining confidentiality. Executive Assistant Adecco India Pvt. Ltd., deployed at Volvo 3P India Ltd. Bangalore Jan 2011 - Oct 2011 Provided secretarial support to the Purchasing Director and administrative support to sales, finance, IT, and administration teams. Handled petty cash, calendars, correspondence, conferences, and meetings. Coordinated international travel, visa letters, and expatriate arrangements with global counterparts and travel agents. Processed invoices using the Enterprise Buyer Web Tool and maintained confidentiality. Prepared MIS reports covering travel expenses, meeting minutes, sales, purchases, budgets, and attrition. Departmental Secretary Infineon Technologies Ltd Bangalore Oct 2009 - Jan 2011 Provided administrative assistance to three Directors and temporary secretarial support to the Managing Director. Managed calendars, conferences, meetings, and events. Coordinated international travel with counterparts in Germany and Singapore, including air tickets, invitations, and visa covering letters. Managed operating expenses, travel reports, MIS data, and employee database updates. Liaised with cross-functional teams to provide administrative support. Departmental Secretary KKK Services, deployed at Robert Bosch Engineering and Business Solutions Ltd. Bangalore May 2006 - Aug 2009 Managed calendars, conferences, meetings, and departmental activities. Coordinated domestic and international travel, visas, tickets, accommodation, and guest transportation. Maintained attendance records and supported new joiner assignments in SAP. Handled administrative activities, stationery supplies, and calls from engineers and customers. Generated monthly status reports and extracted reports from SAP. NOTABLE ACHIEVEMENTS Coordinated executive schedules across global time zones for EVP, GM, and VPs at Progress Software. Streamlined invoice and payment tracking through spreadsheets and databases at Zitro India Technologies. Managed end-to-end domestic and international travel logistics for executive and senior management teams across multiple organizations. Supported leadership meeting communication and accountability through discussion points, accurate minutes, and action tracking. EDUCATION Diploma in Secretarial Practice, Business Administration St. Joseph Institute of Business Administration Jan 1999 - Apr 2000 II PUC Hasnath Pre-University College for Women (Bangalore University) Mar 1997 - Jan 1999 LANGUAGES English Hindi Kannada Telugu Tamil