Administration & Procurement Executive

Sign in Administration & Procurement Executive Location: Richmond, VA Posted: August 08, 2026 Contact this candidate Resume: Lida Walizada Abdul Wali Administration & Procurement Executive Glen Allen, Virginia 23060, Henrico • +1-202-***-**** • ************.****@*****.*** Professional Summary PROFESSIONAL Administration & Procurement Executive with 14+ years of experience optimizing procurement operations, reducing costs, and improving efficiency. Skilled in team leadership, strategic planning, and contract management. EMPLOYMENT HISTORY Reliable Home Care Inc., Glen Allen- Virginia, Aug 2025 Administrative/Procurement Specialist-Remote • Manage purchasing activities, including sourcing vendors, requesting quotes, and preparing purchase orders • Review requisitions, verify specifications, and ensure purchases align with budget and business needs • Compare pricing, delivery terms, and product quality to identify the best procurement options • Negotiate with suppliers to secure favorable pricing, terms, and service levels • Maintain vendor relationships and monitor supplier performance, delivery timelines, and issue resolution • Process invoices, verify billing accuracy, and support payment approvals and cost tracking • Keep accurate procurement records, contract files, purchase logs, and inventory documentation • Assist with budget monitoring, expense tracking, and procurement reporting • Coordinate administrative operations such as scheduling, correspondence, filing, and office support • Support meetings, travel arrangements, events, and general logistics for staff and leadership • Prepare reports, presentations, correspondence, and other business documents • Ensure compliance with company policies, procurement procedures, and applicable regulations • Provide day-to-day administrative support to teams, managers, and external stakeholders • Track office supplies, equipment needs, and replenishment requests • Support special projects and additional duties as assigned Family Health International-FHI360, Washington, D.C., Apr 2018 to Feb 2025 Procurement Specialist II- Remote • Managed Small Business Subcontracting Plan reporting in compliance with SBA regulations • Developed and updated procurement policies, procedures, and training materials • Processed corporate credit card purchases and reviewed related invoices • Prepared, maintained, and reviewed purchasing files, reports, and documentation • Reviewed requisitions and solicitation documents for accuracy and compliance • Coordinated supplier communication, delivery tracking, and issue resolution • Supported RFQ/RFP evaluations, vendor negotiations, and award recommendations • Compared bids, verified shipments, and approved invoices for payment • Maintained procurement records and ensured compliance with company and government policies Family Health International-FHI360-FANTA, Washington, D.C., Feb 2018 to Mar 2018 Program Officer • Coordinated domestic and international travel logistics, including airfare, hotels, visas, travel advances, approvals, and support letters in compliance with USAID, and organizational policies • Processed travel reimbursements, expense reports, and close-out documentation, ensuring proper cost allocation, supporting records, and timely payments Page 1 • Provided travel and reimbursement guidance to staff, consultants, and sponsored travelers through onboarding and refresher sessions • Supported consultant recruitment, assignment agreements, fee payments, contract tracking, and timely close-out of consultant files • Procured goods and services through purchase orders and other purchasing methods, including cost comparisons, vendor negotiations, and invoice processing • Ensured procurement activities complied with internal procedures, cooperative agreement requirements, and country office regulations • Maintained project databases, shared drive folders, issue logs, and filing systems for travel, procurement, and contract records • Delivered administrative and operational support for meetings, conferences, workshops, correspondence, inventory management, and project close-out activities Shobha Inc, Washington, D.C., Mar 2017 to Feb 2018 Administration Coordinator • Provided administrative support to the Shobha-DC team, including calendar management, correspondence, and document preparation • Served as the first point of contact, handling inquiries, calls, and general administrative requests • Coordinated office logistics such as reservations, access setup, name tagging, and event support • Assisted with research projects, reports, brochures, and other project-related documentation • Planned and supported seminars, meetings, and conferences, including travel, venue, materials, and on-site logistics • Managed program budgets, invoices, reimbursements, and travel arrangements • Coordinated website and social media content with the Office of Communications and Marketing • Completed special purchases and procurement-related tasks as assigned MJB Groups, DUBAI, U.A.E, Sept 2014 to Mar 2017 Administration Manager • Plan and coordinate administrative procedures and systems and devise ways to streamline processes. • Recruit and train personnel and allocate responsibilities and office space. • Assess staff performance and provide coaching and guidance to ensure maximum efficiency. • Ensure the smooth and adequate flow of information within the company to facilitate other business operations. • Manage schedules and deadlines. • Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints. • Monitor costs and expenses to assist in budget preparation. • Organize and supervise other office activities (recycling, renovations, event planning etc.). • Ensure operations adhere to policies and regulations. • Keep abreast with all organizational changes and business developments. International Empire Traders L.L.C, Dubai- UAE, Feb 2013 to Aug 2014 Administration Executive • Served as primary point of contact for executives and internal/external clients • Managed calendars, meetings, travel, and appointment reminders • Handled calls, emails, messages, and correspondence professionally • Took meeting minutes, prepared reports, presentations, and briefs • Maintained filing systems, records, and documentation • Monitored office supplies and coordinated vendor purchases • Supported team operations by delegating tasks as needed Page 2 International Relieve Development IRD-ACAPII, KBL-AFG, Jan 2012 to Feb 2013 Senior Procurement Administrator • Updating and maintaining the suppliers contracts database, summary sheets, assessment and certification records. • Auditing Invoices versus suppliers contract rates. • Provide functional assistance and training in support of purchase order system. • Resolving period of performance and invoices queries. • Updating and Issuing contracts amendments. • Formatting contract documents Low and high value procurement. • In charged of interpreting from Pashto and Farsi to English to between vender to foreign staff. • Other general administration duties as required. International Relieve Development IRD-SPR /USAID, KBL-AFG, Feb 2010 to Jan 2012 Procurement Administrator • Updating and maintaining the suppliers contracts database, summary sheets, assessment and certification records. • Auditing Invoices versus suppliers contract rates. • Provide functional assistance and training in support of purchase order system. • Resolving period of performance and invoices queries. • Updating and Issuing contracts amendments. • Formatting contract documents Low and high value procurement. • In charged of interpreting from Pashto and Farsi to English to between vender to foreign staff. • Other general administration duties as required. Development Alternatives Incorporated-USAID, KBL-AFG, Aug 2008 to Feb 2010 Procurement/Contracts Specialist • Estimated purchase costs and maintained procurement budgets and records • Prepared and reviewed CostPoint AP vouchers, invoices, and payment requests • Built and maintained strong vendor and supplier relationships • Reviewed supplier options, pricing, delivery terms, and product quality • Negotiated pricing, contracts, subcontracts, and purchase terms • Maintained inventory, supplier lists, and procurement documentation • Prepared RFPs, bids, purchase orders, task orders, and amendments • Supported procurement team and manager with day-to-day purchasing activities BearingPoint/USAID, KBL-AFG, Jul 2007 to Aug 2008 Receptionist • Sorts, screen and distribute incoming mails. • Perform routine keyboarding duties and maintain/update the notice board. • Maintain attendance of all the cleaners and their schedules and their duty supervision. • Report to HR Manager Specialist immediately for any unexpected situations. • Making appointments for visitors. EDUCATION Bakhtar Institute of higher Education, Jan 2008 to Dec 2011 Bachelor in Business Administration (BBA) Page 3 Behzad University, KBL-AFG, Oct 2007 to Oct 2009 Diploma in Business Administration (DBA) American Management Association AMA, Washington, D.C., Oct 2019 to Dec 2019 Procurement/Buyer Management Certification COURSES MS Office 2007, Excel & Windows packages, Al Shayan Educational Center, Aug 2008 Basic IT class, Windows XP, USAID Development Program, Jul 2008 Harassment-Free Workplace: Creating a Positive Work Environment, Family Health International - FHI 360, Jun 2018 Unconscious Bias: Four Tips to Avoid Snap Judgments, Family Health International - FHI 360, Jun 2020 Safeguarding Program Participants, Family Health International - FHI 360, Oct 2021 Connect Content Editor Training, Family Health International - FHI 360, Mar 2023 WorkWise: Leading through Change, Family Health International - FHI 360, Aug 2019 Artificial Intelligence (AI) Use and Governance, FHI 360, Dec 2024 Key Project Management Concepts, FHI 360, Dec 2024 SKILLS • Procurement • Business Development • International Marketing • HR Management • Inventory Management • Team Leadership • Negotiation • Process Improvement • Contract Management • Strategic Planning • Account Management • Budget Management • Vendor Relations • Cost Analysis LANGUAGES English, Urdu, Dari/Persian, Hindi, Pashto REFERENCES Karen Bassich, FHI 360 301-***-****, ********@******.*** Neha Gupta, Reliable Home Care Inc 505-***-****, ****.***@*****.*** Page 4 Contact this candidate PostJobFree Delete or Update my resume About Terms of Service Privacy FAQ Contact us