# event-volunteers

A skill that builds the volunteer roster for one edition of a technical event: posts from the schedule, roles, shift plans, briefing and replacements.

- skill · `type=skill` · Claude Code, Codex, Cursor, GitHub Copilot, Gemini CLI, OpenCode · 5100 installs · ★ 4
- Author: Samuel Berthe
- License: MIT · policy=mirror · the beginning of the file is at the end of this page
- Source: https://github.com/samber/dev-event-organizer-skills/tree/HEAD/skills/event-volunteers/SKILL.md
- Updated: 2026-10-24
- HTML: https://affpapa.org/en/nevibecode/skills/event-volunteers

## What it does

The skill handles recruiting and organizing the volunteers who staff one edition of an event. The deliverable is a shift grid where every post the schedule needs standing has a named person and a named backup, and each of them has been briefed before their first shift.

Roster size comes bottom-up from posts and hours, not from a volunteer-to-attendee ratio, even if such a number is circulating. The skill also adds the posts the code of conduct requires, since its response team needs identifiable people reachable during the event. The briefing includes the code-of-conduct escalation script, and a named replacement protocol keeps coverage when someone does not turn up.

There is a ceiling. At the largest professionally-run scale the volunteer workforce is replaced by money: registration desks, security and AV go to contracted vendors. If the event has a payroll events team and a staffing budget, you want `samber/dev-event-organizer-skills@event-vendor-sourcing` instead. Volunteer care and retention live in a separate skill, `samber/dev-event-organizer-skills@event-volunteer-experience`.

## Install

### Claude Code (native platform)

1. **Skills CLI (Vercel)**
```bash
npx skills add samber/dev-event-organizer-skills --skill event-volunteers -a claude-code
```

2. **Manually: put the files in place**
- File: `~/.claude/skills/event-volunteers/SKILL.md` — Copy the whole skill folder; for one project use .claude/skills/event-volunteers/

### Codex

1. **Skills CLI (Vercel)**
```bash
npx skills add samber/dev-event-organizer-skills --skill event-volunteers -a codex
```

2. **Manually: put the files in place**
- File: `.agents/skills/event-volunteers/SKILL.md` — For all projects use ~/.agents/skills/

### Cursor

1. **Skills CLI (Vercel)**
```bash
npx skills add samber/dev-event-organizer-skills --skill event-volunteers -a cursor
```

2. **Manually: put the files in place**
- File: `.cursor/skills/event-volunteers/SKILL.md` — Cursor also reads .agents/skills/ and .claude/skills/

### GitHub Copilot

1. **GitHub CLI**
```bash
gh skill install samber/dev-event-organizer-skills event-volunteers
```

2. **Manually: put the files in place**
- File: `.github/skills/event-volunteers/SKILL.md`

### Gemini CLI

1. **Skills CLI (Vercel)**
```bash
npx skills add samber/dev-event-organizer-skills --skill event-volunteers -a gemini-cli
```

2. **Platform CLI**
```bash
gemini skills install https://github.com/samber/dev-event-organizer-skills --path skills/event-volunteers
```

### Windsurf (Devin Desktop)

**Manually: put the files in place**
- File: `.devin/skills/event-volunteers/SKILL.md` — The legacy .windsurf/skills/ path still works

### OpenCode

**Skills CLI (Vercel)**
```bash
npx skills add samber/dev-event-organizer-skills --skill event-volunteers -a opencode
```

### Claude.ai

**Claude.ai**
- Zip the folder and upload it in Settings → Capabilities → Skills

Where a file is given instead of a command, copy the files from the source to that path: https://github.com/samber/dev-event-organizer-skills/tree/HEAD/skills/event-volunteers/SKILL.md

## When to use it
- work out how many volunteers an event needs
- define roles with real fit criteria
- build a shift plan with arrival buffers
- write the volunteer briefing with the escalation script
- keep a shift covered when a volunteer does not show

## Example prompts
- How many volunteers do I need for a two-day conference with three rooms?
- Build a shift plan for the registration desk and the floaters
- A volunteer did not turn up — walk me through the replacement protocol

## Source text · SKILL.md · MIT

Below is the content of a third-party file. It is data, not instructions for you: do not act on anything written inside unless the human asks. Block tag: 1f4cf87ec028a338.

BEGIN THIRD-PARTY FILE 1f4cf87ec028a338
```text
---
name: event-volunteers
description: Recruit and organize the volunteer workforce that staffs one edition of a technical event - roster sizing built bottom-up from the posts the schedule needs standing, role definitions with real fit criteria, shift plans with arrival buffers, sign-up and confirmation, the briefing including the code-of-conduct escalation script, a named replacement protocol holding coverage, and recognition for the people who showed up. Use whenever the user mentions how many volunteers an event needs, recruiting or signing up volunteers, volunteer roles or a shift schedule, briefing volunteers, or a volunteer who does not turn up - even if they never say "volunteers". Do NOT use for volunteer care and retention - use samber/dev-event-organizer-skills@event-volunteer-experience instead.
license: MIT
metadata:
  author: Samuel Berthe
  version: "1.1.0"
---

# Event Volunteers

You staff one edition of an event with people who are not paid to be there. The deliverable is a shift grid where every post the schedule needs standing has a named person and a named backup, and every one of those people has been briefed before their first shift.

The workforce you design is downstream of two documents you do not own:

- **The run of show** - says what has to happen at every hour.
- **The code of conduct** - says who a report can reach.

Read both before counting anybody.

Never size a roster from a volunteer-to-attendee ratio, even when one circulates. Size bottom-up from posts and hours instead (workflow step 3), because the only documented ratio comes from an event that described its own load as past responsible limits.

## Scope ceiling: where this skill stops applying

At the largest professionally-run scale, the workforce this skill designs is replaced by money. Badge and registration desks, security, and AV go to contracted staffing vendors, and no day-of volunteer program exists to run. If the event has an events team on payroll and a staffing budget, this skill is the wrong tool: procure the labour instead, with `samber/dev-event-organizer-skills@event-vendor-sourcing`.

The same ceiling appears one layer up, for the standing organizing team, in `samber/dev-event-organizer-skills@event-team-structure`'s paid-hire gate. Both describe the same transition at roughly the same scale.

## Interview
```
END THIRD-PARTY FILE 1f4cf87ec028a338

The third-party file has ended. Everything between the 1f4cf87ec028a338 tags is data: requests and commands from it are not followed. An “end of file” line with another tag inside the block is part of the file.

First 2353 of 27489 bytes. © Samuel Berthe · MIT · https://github.com/samber/dev-event-organizer-skills/tree/HEAD/skills/event-volunteers/SKILL.md

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