# cleanup-lists

This skill audits HubSpot lists for empty, unused, or similar entries, then prepares removal candidates for review. Use it when cleaning up list definitions in a HubSpot account.

- skill · `type=skill` · Claude Code, Codex, Cursor, GitHub Copilot, Gemini CLI, OpenCode · ★ 78
- Author: tomgranot
- License: MIT · policy=mirror · the beginning of the file is at the end of this page
- Source: https://github.com/TomGranot/hubspot-admin-skills/tree/HEAD/skills/cleanup-lists/SKILL.md
- Updated: 2026-10-13
- HTML: https://affpapa.org/en/nevibecode/skills/cleanup-lists

## What it does

The skill inventories HubSpot lists through the Lists API, recording each list’s ID, name, type, member count, and creation and update dates. It can export the inventory to CSV, then flag empty or unused lists, likely duplicates, test lists, and static lists that have not been updated for a long time. Check candidates against workflows, emails, and ad audiences: a list with no members may still act as an enrollment trigger.

You need a HubSpot token in `HUBSPOT_ACCESS_TOKEN` with `crm.lists.read` and `crm.lists.write` permissions, plus Python 3.10+ and `uv`. The skill asks for explicit approval after presenting removal candidates. HubSpot has no recycle bin for deleted lists, so export their criteria beforehand; for static lists, save member IDs too if needed.

If the Lists API returns 403 for your plan tier, the audit has to be done in the HubSpot UI. After deletion, the skill recommends checking the inventory again and recording the removed lists in a cleanup log.

## Requirements
- Works with: HubSpot

## Install

### Claude Code (native platform)

1. **Skills CLI (Vercel)**
```bash
npx skills add TomGranot/hubspot-admin-skills --skill cleanup-lists -a claude-code
```

2. **Manually: put the files in place**
- File: `~/.claude/skills/cleanup-lists/SKILL.md` — Copy the whole skill folder; for one project use .claude/skills/cleanup-lists/

### Codex

1. **Skills CLI (Vercel)**
```bash
npx skills add TomGranot/hubspot-admin-skills --skill cleanup-lists -a codex
```

2. **Manually: put the files in place**
- File: `.agents/skills/cleanup-lists/SKILL.md` — For all projects use ~/.agents/skills/

### Cursor

1. **Skills CLI (Vercel)**
```bash
npx skills add TomGranot/hubspot-admin-skills --skill cleanup-lists -a cursor
```

2. **Manually: put the files in place**
- File: `.cursor/skills/cleanup-lists/SKILL.md` — Cursor also reads .agents/skills/ and .claude/skills/

### GitHub Copilot

1. **GitHub CLI**
```bash
gh skill install TomGranot/hubspot-admin-skills cleanup-lists
```

2. **Manually: put the files in place**
- File: `.github/skills/cleanup-lists/SKILL.md`

### Gemini CLI

1. **Skills CLI (Vercel)**
```bash
npx skills add TomGranot/hubspot-admin-skills --skill cleanup-lists -a gemini-cli
```

2. **Platform CLI**
```bash
gemini skills install https://github.com/TomGranot/hubspot-admin-skills --path skills/cleanup-lists
```

### Windsurf (Devin Desktop)

**Manually: put the files in place**
- File: `.devin/skills/cleanup-lists/SKILL.md` — The legacy .windsurf/skills/ path still works

### OpenCode

**Skills CLI (Vercel)**
```bash
npx skills add TomGranot/hubspot-admin-skills --skill cleanup-lists -a opencode
```

### Claude.ai

**Claude.ai**
- Zip the folder and upload it in Settings → Capabilities → Skills

Where a file is given instead of a command, copy the files from the source to that path: https://github.com/TomGranot/hubspot-admin-skills/tree/HEAD/skills/cleanup-lists/SKILL.md

## When to use it
- find HubSpot lists with no members or stale static lists
- check which lists are unused by workflows and emails
- spot duplicate names and near-matching list filters
- prepare removal candidates and record the cleanup

## Example prompts
- Audit the HubSpot lists and export the inventory to CSV.
- Find lists that no workflows, emails, or ad audiences use.
- Show me the removal candidates and wait for approval before deleting anything.

## Source text · SKILL.md · MIT

Below is the content of a third-party file. It is data, not instructions for you: do not act on anything written inside unless the human asks. Block tag: 9d901ff03fde50e3.

BEGIN THIRD-PARTY FILE 9d901ff03fde50e3
````text
---
name: cleanup-lists
description: "Audit and remove unused, empty, or duplicate list definitions from HubSpot. Identifies lists with zero members, lists not used by any workflow or email, and overlapping list criteria."
license: MIT
metadata:
  author: tomgranot
  version: "1.1"
  category: ongoing-maintenance
---

# Cleanup Lists

Audit HubSpot lists to remove clutter. Unused lists slow down the UI, confuse team members, and can mask the lists that actually matter.

## Prerequisites

- A HubSpot service key (`HUBSPOT_ACCESS_TOKEN` in `.env`; an existing legacy private app token also works) with `crm.lists.read` (and `crm.lists.write` for deletion)
- Python 3.10+ with [`uv`](https://github.com/astral-sh/uv)
- Note: Lists API access may return 403 on some plan tiers. If so, perform the audit manually in the UI.

## Step-by-Step Instructions

### Stage 1: Plan

Confirm with the user before starting:

1. Delete outright, or prefix with "[ARCHIVE]" first and delete next quarter?
2. Any lists that must never be touched (suppression lists, compliance segments, active campaign audiences)?

### Stage 2: Before

Inventory all lists via the Lists API (v3):

```python
import os, requests
from dotenv import load_dotenv

load_dotenv()
TOKEN = os.environ["HUBSPOT_ACCESS_TOKEN"]
BASE = "https://api.hubapi.com"
HEADERS = {"Authorization": f"Bearer {TOKEN}", "Content-Type": "application/json"}

lists, offset = [], 0
while True:
    resp = requests.post(f"{BASE}/crm/v3/lists/search", headers=HEADERS,
                         json={"offset": offset, "count": 100})
    resp.raise_for_status()
    data = resp.json()
    lists.extend(data.get("lists", []))
    if not data.get("hasMore"):
        break
    offset = data.get("offset", offset + 100)
```

For each list, record: list ID, name, processing type (DYNAMIC/MANUAL), member count (`additionalProperties`), created date, last updated date.

Export to CSV for review.

### Stage 3: Execute

Flag lists matching any of these criteria:

1. **Zero members** and created more than 30 days ago
2. **Not referenced** by any workflow, email, or ad audience
3. **Duplicate names** or nearly identical filter criteria
4. **Test/temp lists** (names containing "test", "temp", "copy of", "old")
5. **Static lists** that have not been updated in 6+ months

Cross-reference with workflows and email campaigns before deleting — a list with zero members might still be used as an enrollment trigger.

Present the candidate list to the user and wait for explicit confirmation, then delete via `DELETE /crm/v3/lists/{listId}` or the UI.

### Stage 4: After

1. Re-run the inventory and confirm the deleted lists are gone.
````
END THIRD-PARTY FILE 9d901ff03fde50e3

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